E Procurement
Please read to avoid delaying your purchases.
We will be using the NC E-Procurement system to do all our purchase orders
in the future. Please pay close attention to this email and the documents
attached as it will affect everyone who issues a requisition for purchase.
I have attached 2 documents that will be sent to most of our vendors.
Please read through these to better understand what e-procurement is all
about. The short version is----we have been required by the State of North
Carolina to use this system. We had absolutely no choice in this matter.
Please explain this to any vendors who may have hard feelings against
the college over this initiative. We can only issue PO's to vendors who
are registered with the e-procurement office. Registration is supposedly
simple--but you must have internet access. The vendors will only be able
to receive their PO's by fax or email. No other means are available as
of now. It is plain and simple--if the vendor is not registered, we can't
issue a PO to them. Please encourage your vendors to register if you want
to continue to do business with them. The downside to the vendors is they
will receive a bill from the state at the end of the month for 1.75% for
any products they delivered by e-procurement PO that month. Please be
aware--the fee only applies to "goods", not services. Labor
does not incur the 1.75% fee. When you get a company to give you a quote
that will include any service, maintenance, or labor, it will need to
be broken out separately BEFORE we cut the PO and receive the item or
service. Otherwise they will be billed for the 1.75% fee for the labor
or service. You will continue to follow the guidelines that have been
in place for submitting requisitions, such as approval and bid requirements.
If you wish to find out whether or not a vendor is registered you can
do so on the internet at: www.ncgov.com/eprocurement/asp/section/registered_vendor_search.asp
. If you have any questions or concerns, please contact me. If you submit
a requisition for a vendor that is not registered, it will be returned
to you unprocessed. Again, the college had no input into the decision
to use e-procurement.
Thank you for your cooperation with this matter.
Brent Barbee